School licenses are renewed annually, one month prior to the expiration date on the certificate. This allows the agency time to process your renewal application and documents. (See RCW 28C.10.050 and 28C.10.060.) An entity operating under a private vocational school license must apply for an annual license renewal according to instructions provided by the agency. The renewal application must include, along with the renewal fees, the following information attested to by the school’s chief administrative officer.

What’s Due for your License Renewal

1. Online license renewal application, including a full proforma financial statement.
2. Renewal fees based on the school’s Gross Tuition Revenue. (WAC 490-105-070)
3. Current catalog with program curriculum (Catalog regulations, WAC 490-105-042)
4. Current enrollment agreement with attachments A & B (Enrollment agreement regulations, WAC 490-105-043)
5. Current business license or evidence the school is registered as a corporation.
6. Evidence of liability insurance.
7. Accredited schools must submit a reviewed/audited financial statement.
8. Non-accredited schools should be able to provide documentation to support the proforma financial statement.
9. A list of registered sales agent(s), if applicable. (Sales agent regulations, WAC 490-105-050)

Additional renewal information can be found at WAC 490-105-041.

Renewal Dates
Renewals are due one month prior to the expiration of your license. Dates vary by school. Schools should maintain a current email address with the agency to receive reminder notifications. Schools are responsible for renewing and paying all fees timely, or late fees will be assessed.

Financial Information
Payment must be submitted by check to the Workforce Board via the USPS to PO Box 43105, Olympia, WA 98504-3105 and made out to: Washington State Treasurer. Please include your school name in the memo section. If you have combined your licensing and Tuition Recovery Trust Fund fees, please include a breakdown of each individual amount.

Using the Online Renewal Application
Access the online application here. Step-by-step directions can be found here.  Your username is your email address and if you’ve misplaced or forgotten your password, please click “forgot my password” in the logon screen and the system will email you. Please contact us at (360) 709-4600 for assistance renewal questions.

Please update your school’s information using our Online Private Vocational School License Application System. This includes adding new staff, adding or revising programs, updating your school catalog checklist page, and adding auxiliary sites. Log in to change your information here. An addendum or revised catalog must be submitted with any changes. Please contact us at (360) 709-4600 for assistance with your username and password or renewal questions.

Recent Email Notifications and Press Releases

• July 1, 2020: Governor’s Updated Guidance for All Private Career Schools
• April 3, 2020: Stay Healthy, Stay Home Order Extended
• March 27, 2020: Guidance on Certified Nursing Assistant Schools
• March 24, 2020: Temporary Private Career School Closure Order
• March 23, 2020: Temporary Suspension of Fee Collection
• March 3, 2020: Coronavirus Message
• July 31, 2019: Religious Accommodation Policy
• June 6, 2019: Important CDL Administrator Message
• May 31, 2019: Update Career Bridge programs
• March 11, 2019: Online Licensing Portal Survey
• February 20, 2019: Early Student Data Reporting
• February 14, 2019: 2019-20 Worker Retraining Information (SBCTC)
• January 24, 2019: CDL Schools Training Hours Update (DOL)

Private Career School Legislation

• Chapter 28C.10 RCW
• Chapter 490-105 WAC

Other Resources

• Office of Minority and Women’s Business Enterprises (OMWBE) small business certification

All private vocational schools and schools with programs on the state’s Eligible Training Provider List are required to submit student data. The online data reporting portal was designed to make the reporting process a faster, better experience. Click here for more detailed information about reporting your student data.

Due to new federal regulations, this year’s student data reporting through the student data portal will now take place during summer instead of later in the fall.

Log on at: https://datareports.wtb.wa.gov