Report your Student Data
All private vocational schools and schools with programs on the state’s Eligible Training Provider (ETP) list must submit student data. Community and technical colleges need only submit data on non-credit, certificate programs evaluated for inclusion on the state’s ETP list. Workforce Board staff collects other data through data warehouse agreements with two- & four-year institutions.
Watch a webinar to learn how to report
New to reporting or need a refresher? Watch this pre-recorded webinar to learn how to correctly fill in spreadsheets with age, gender, education level, and other required demographics. Discover fast ways to fix and avoid errors. Get an overview of how the portal works and what steps are required to get you and your school to the finish line.
Data Reporting FAQs
When does the 2024 window open?
July 5, 2024.
Reporting period–Which years need to be submitted?
Schools must submit data on students trained from July 1, 2023 through June 30, 2024.
What’s the data submission deadline?
This year’s deadline is August 29, 2024.
Who reports?
Private career schools: Report ALL programs.
Community and technical colleges: ONLY report non-credit certificate programs evaluated for Eligible Training Provider (ETP) List eligibility.
Public four-year colleges: Report any certificate program evaluated for ETP list-eligibility.
Private four-year colleges: Report all programs on the Eligible Training Provider List.
Which students do I need to report on?
-Include students who withdrew, graduated, or were enrolled at any time during the year from July 1, 2023 through June 30, 2024.
-Include ALL students, not just those who received ETP-related or WorkSource funding. We are evaluating the entire program, not one portion of it.
What if I don’t have students to report this year?
You MUST still log in to the Student Data Portal to let us know. The portal provides an option for you to tell us that you had no students and the reason why.
Find these instructions and more guidance here.
Have other questions or need assistance? Email datareporting@wtb.wa.gov.
How do I report my data?
Submit student data to the Workforce Board using encryption technology to keep student records and identifiable information private and safe.
First time submitting student data?
Return this required authorization form. This security precaution must be done before you report data.
Get the user guide
This manual will help you navigate the online student data reporting system. Review this user guide (PDF).
Start your reporting spreadsheet
This spreadsheet helps you accurately report student records sorting for age, gender, race, other categories.
But first…get the codes you need to know
You’ll need specific codes for ethnicity, education levels, other info when filling in your spreadsheet. Here’s where to get required codes.
Need a refresher?
Watch a webinar to learn to fill in data spreadsheets, and find fast ways to fix and avoid errors.
Need help?
Email datareporting@wtb.wa.gov